Records Management Specialist

Job Details

Description

ESSENTIAL FUNCTIONS
The Record Management Specialist position serves as the Office of Intelligence and Counterintelligence’s Records Management Specialist who provides technical support and expert knowledge on the National Archives and Records Administration (NARA) guidelines and compliance standards. Essential duties may include:

• Assist with developing policies, guidelines, and requirements for the Office of Intelligence and Counterintelligence (IN) Records Management Program requirements.
• Assist with maintaining and preserving archived materials and assist the office in developing and maintaining the records management program and updating the records disposition schedules.
• Work closely with IN Records Manager on the DOE IN Records Management Program.
• Ensure program compliance with federal regulations as outlined in the Code of Federal Regulations, including the Paperwork Reduction Act, the Privacy Act, and the Freedom of Information Act (FOIA).
• Assist in reviewing and updating the program office records retention schedules to reflect current NARA requirements.
• Participate in the development of training materials, and assist the program office as a point of contact for the day-to-day records questions and guidance.
• Ability to analyze, organize, and interpret archival records or records systems.
• Maintain the automated records management and FOIA tracking and monitoring system for internal IN use.
• Assist with processing FOIA requests.
• Assist with conducting reviews on products in support of FOIA requests.
• Incumbent is required to obtain and maintain Derivative Classification Authority training.
• Ability to access and redact classified and sensitive information.
• Identify situations that may cause potential problems and initiate necessary corrective action.
• Assist the program records manager with any other duties as may be required either directly or indirectly related to the records management function.
• All other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelor’s Degree from an accredited university or college in a business-related field.
• 2-3 years of records management experience.
• A DOE Q or DOD Top Secret, with SCI eligibility clearance is required.
• Expert knowledge of records management processes and procedures to develop, implement, and coordinate the Records Management Program.
• Knowledge of NARA codes, regulations, bulletins, and publications.
• Knowledge in the area of Records Management lifecycles, use, maintenance and disposition of government information and records, and practices and principles of training.
• Expert on the retention requirements of records supported in new electronic systems.
• Experience working in classified material preparation and handling at the TS/SCI level.
• Knowledge of classification management tools and techniques and the ability to apply them to issues or studies to the effectiveness of program operations and/or substantive administrative support functions and organization structures.
• The ability to communicate effectively orally and in a written format and develop professional relationships with intelligence personnel.
• The ability to work effectively with tact and discretion with federal and contractor management, and senior managers.
• Two years of specialized experience in Records Management.
• Specialized experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the position.
• Specialized experience is defined as having expert knowledge of federal laws, regulations, policies and procedures related records management, paperwork reduction and management, Privacy Act, information collection, systems of records, certification of documents, files management, and forms design and development

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

• Master’s Degree from an accredited university or college in a business-related field.
• A DOE Q/SCI is preferred.
• 5+ years’ experience in records management for the U.S. Intelligence Community.

SALARY:

• Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Benefits MELE Offers Our Team

• Employer-paid employee Medical, Dental and Vision Care
• Low-Cost Family Health Care offered.
• 11 Paid Federal Holidays
• Paid time off (PTO)
• 401(k) with Employer Match

Qualifications

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)