Program Assistant, Communities and Governance Practice

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The goal of the CSO-funded United Voices in Action 2.0 (VIA 2.0) program is to empower IDPs to lead community cohesion and responsive support structures, increase IDPs’ resilience, and drive Ukraine’s national recovery.

The Program Assistant will support the VIA 2.0’s efforts in strengthening the advocacy abilities and economic viability of internally displaced persons (IDPs) and training receiving community members to reduce IDP vulnerability and promote social cohesion.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s degree.
• 1+ years of experience, preferably in the NGO sector and on technical assistance projects.
• Good knowledge of English.
• Strong intercultural and communications skills.
• Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations.
• Excellent writing skills.
• Strong interpersonal and organizational skills.
• Advanced knowledge of MS Office applications.
• Ability to travel (if possible and according to IREX policy and the public health situation in Ukraine).
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Task

• Assists in organizing and tracking small grants for equipment, supplies, and startup needs for new and relocated businesses, particularly those run by women.
• Helps gather and organize information for scholarships supporting IDPs in educational and incubator programs, ensuring alignment with host community needs.
• Contributes to the creation of materials for the VIA website, including guides on business registration, accounting, and other entrepreneurship essentials.
• Assists in ensuring that resources are accessible and up-to-date, supporting the successful integration of IDPs into host communities.
• Coordinates logistics for training sessions aimed at reducing IDP vulnerability and promoting social cohesion among receiving community members.
• Provides administrative support to trainers, subgrantees, and other technical experts to ensure smooth and effective training delivery.
• Assists in monitoring and evaluating training activities, workshops, and events, ensuring alignment with program goals.
• Works with the communications team to gather and organize content for digital platforms, highlighting program successes and activities.
• Assists in managing the administrative tasks associated with program implementation, including maintaining records, scheduling meetings, and tracking progress.
• Supports the Senior Program Manager in staying informed about the situation in Ukraine and how it impacts program staff and participants.
• Other duties as assigned.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time Ukraine-based staff who works from a worksite outside the Ukraine office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.