Office Coordinator

Position Title: Office Coordinator
WHO WE ARE
With over 50 years of experience, E-Z Bel Construction is a leading civil and commercial construction employee-owned company, operating in Texas. We specialize in street reconstruction, underground utility installations, concrete work, bridges, and traffic signals.
At E-Z Bel Construction, our business purpose is not the construction of roads, but rather to "Build Opportunities through Constructing Our Communities!
E-Z BEL'S CORE VALUES:
We are an Enthusiastic team, always excited about our jobs, and maintaining a positive outlook that spreads like "The laugh from upstairs." Our Zealous dedication is unwavering, ensuring that we do our jobs right and work with purpose, always living by the mantra "Do it Today!" Being Bright is an essential aspect of our culture, as we actively problem solve, take proactive approaches, and maximize our resources, exemplified by our belief in "I'll make it Happen." We are Earnest team contributors, working for the greater good and driven by the spirit of "Do it for Tio!" And as Leaders, we take ownership, communicate effectively, demonstrate competence in delivering results, and create opportunities, united under the banner of "I am E-Z Bel."
POSITION SUMMARY
We are seeking an Office Coordinator to join our team and provide essential support in managing daily administrative tasks and facilitating smooth office operations. This role requires a versatile individual with excellent communication skills, strong organizational abilities, and a proactive attitude towards problem-solving.
YOUR ROLE
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office.
• Perform receptionist duties: answering, direct phone calls and emails. Greet visitors and assist with employment candidates.
• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Manage postage machine and ensure its proper functioning.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
• Coordinate janitorial and facility maintenance functions and schedule any service requests to maintain the proper functioning of the facilities and their equipment.
• Perform routine property inspections of multiple sites and address any issues found.
• Manage office and cleaning supplies inventory, place orders as necessary, and distribute deliveries to site locations.
• Review and submit payments for all administrative invoices, ensure accurate tracking for accounting reconciliation.
• Develop office policies, procedures, and ensure they are escalated appropriately.
• Utilize Canva design software to create eye-catching flyers, posters, and other promotional materials for office events, special promotions, or company announcements.
• Draft and distribute internal communications.
• Assist in planning, coordinating, and executing office events such as birthday celebrations, holiday parties, and team-building activities.
• Coordinate with the IT department on all office equipment.
• Oversee the provisioning of all electronic devices, including troubleshooting.
• Ensure security, integrity, and confidentiality of data.
• Other duties as assigned.
WHAT YOU BRNG
• High school diploma or equivalent; Associate degree preferred.
• Previous experience in office coordination, administrative support, or a related field.
• Excellent communication skills, both verbal and written.
• Proficiency in using office software applications, including Canva, and Microsoft Office Suite.
• Strong organizational and multitasking abilities, with attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with basic IT concepts and office equipment preferred.
• Fluency in both English and Spanish is required.
PHYSICAL REQUIREMENTS
An office coordinator should have the physical ability to perform a variety of tasks, including sitting for extended periods at a desk, using a computer and phone, and handling office supplies. They should be able to lift and carry light to moderate objects, such as files or office equipment, typically weighing up to 25 pounds. Additionally, the role often requires frequent walking and moving between different areas of the office, as well as the ability to navigate stairs if the office is multi-level. Manual dexterity for tasks like filing, typing, and organizing is essential, and the coordinator should be able to maintain focus and manage time effectively under varying levels of office activity.
PRE-SCREEN
Upon offer, employees will be required to complete and pass a pre-employment drug screen.
BENEFITS
At E-Z Bel, we don't just construct buildings; we build pathways for our employees to thrive, both personally and professionally. Here's a peek into the unparalleled benefits you stand to gain as a proud member of our team:
-Best in Class Medical & Dental Plans
-Vision Insurance
-Voluntary life insurance
-Supplemental Insurance for accident, critical illnesses, and short-term disabilities coverages
-Pet Insurance
-Retirement plan (401k)
-Quarterly Bonuses
-Paid Time Off
-Employee Assistance Program
-Tuition reimbursement and Continued Education programs
-Scholarship Initiatives
-Community Engagement
-Employee and family engagement events
-Quarterly State of the Company Meetings, and more.
E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply!

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