Administrative Assistant I

Texas Biomed is searching for an Administrative Assistant I to join the Applied Science & Innovation team. The position will provide support for day-to-day administrative duties relative to MCCR team.

The Role:

• Input, maintain, and retrieve data from various record keeping systems, databases, spreadsheets, etc.
• Coordinate preparations for various meetings, seminars, events and/or functions.
• Assemble, inventory and track study related materials and records
• Perform quality control activities in support of team projects
• Maintain office supplies and complete purchase requisitions.
• Compose/type correspondence and documents (e.g., proposals, grant/contract applications, memoranda, agendas, minutes, policies, presentations, procedures, etc.), transcribe as needed, proofread final product for accuracy/errors.
• Format documents and tables according to MCCR requirements
• Open/distribute mail, answer/direct calls and take messages as needed.
• Receive/route paperwork, supplies, equipment and other materials for interoffice deliveries as needed.
• Make travel/hotel arrangements, prepare itineraries and expense reports.
• Establish, maintain and retire various files as required.
• Maintain confidentiality.
• May participate in various committees, ad hoc working groups, team onboarding activities, or specialized training sessions.
• Maintain a close working relationship with MCCR team
• May greets visitors and ensure that they receive the best in customer care

Our Ideal Candidate:

• Requires a high school diploma or GED, Associate's Degree preferred
• Requires at least 1 year job specific experience, 3 years' experience preferred
• Must have well-developed organizational skills
• Must work well in a team setting and have excellent interpersonal skills
• Ability to manage several projects and tasks simultaneously
• Computer knowledge, to include Microsoft Office experience required

Who We Are:

Texas Biomedical Research Institute is one of the world's leading independent biomedical research institutions dedicated to advancing global human health through innovative biomedical research. Texas Biomed aims to unravel the mysteries of infectious diseases through innovative thinking, creative problem solving and cutting-edge technologies.

What We Can Offer You:

· Competitive pay and career development opportunities

· 7% Employer funded retirement contribution starting day one

· Full insurance benefits

· Holidays, PTO and a paid week off in the last week of December

· We are proud of our commitment to Diversity, Equity, Inclusion and Belonging!

Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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