Freight Program Technician

Oregon Health & Science University
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.
Freight Program Technician
US--Telecommuting
Job ID: 2024-31438
Type: Regular Full-Time
# of Openings: 1
Category: Supply Chain
Telecommuting
Overview

Program Administration and Account Management:

• Provide analytical and data-driven recommendations to the Supply Chain & Logistics Management team related to 3rd party freight management programs, cost-saving opportunities, quality improvement, standardization, and best industry practices for shipping and freight management activities.
• Develop, foster, and maintain strong relationships with internal customer user groups to ensure a broad understanding of freight costs and the needs and objectives of the freight management program.
• Conduct periodic reviews with Logistics Management and stakeholders to measure and report performance levels, identify root causes of issues, and implement corrective action plans when necessary.
• Manage the 3rd party freight management account for all OHSU departments. Monitor utilization, resolve invoice matching issues, and optimize shipping related processes to ensure the efficient operation of these accounts.
• Liaise with suppliers and vendors to maintain positive relationships and ensure the shipping related costs are minimized whenever possible,
• Work with 3rd party freight management vendor to identify new suppliers to onboard into the freight management program.

Technical Consultation and Program Training:

• Interpret rules, regulations, and OHSU policies to support staff and program operations. Serve as a communication link within OHSU, explaining policies to staff and external stakeholders if necessary. Write policy and procedure workflows and training aids to reflect current regulations and operational needs.
• Design and develop program-related forms and documentation when needed. Provide technical policy advice to staff and assist in planning operational advancements for the program's continued success. Develop and deliver program policies, procedures, and compliance requirements training.
• Conduct surveys to assess training needs and prepare relevant training materials. Update and maintain training manuals to ensure they are accurate and reflect current practices.

Program Development and Operational Review:

• Conduct program operational reviews to ensure compliance with OHSU standards. Identify strengths, weaknesses, and areas of non-compliance within program operations. Recommend ways to mediate any issues or concerns with the program and continually monitor the effectiveness of these suggestions.
• Compile and write reports summarizing operational review findings, including improvement considerations. May lead analyst and support staff in reviewing and assessing program operations.

Process Improvement and Change Management:

• Participate in improvement initiatives to enhance program operations' efficiency and effectiveness. Support the implementation of best practices and innovative solutions to address operational challenges. Assist in managing change initiatives within the SC&L department, ensuring smooth transitions and minimal disruption to ongoing operations.

Relationship Management and Supplier Coordination:

• Serve as a critical point of contact for program-related inquiries, providing clear and accurate communication to internal and external stakeholders. Foster strong relationships with program stakeholders, ensuring their needs and expectations are met through effective program management and support.
• Manage relationships with vendors and suppliers involved in program operations, ensuring that contractual obligations are met and service delivery aligns with program goals. Coordinate with suppliers to resolve any issues that may arise, ensuring continuity of service and minimizing operational disruptions.

Responsibilities

• A bachelor’s degree in Business Administration, Management, Public Administration, or a field directly related to the position will substitute for two years of the required experience.
• Three years of experience administering or coordinating parts or subsets of a project or program.
• Technical Knowledge, Analytical Skills, Communication, Problem-Solving Skills, Organizational Skills, Project Management Skills, Training and Development Skills, Adaptability, Technical Proficiency

• Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole

• Must be able to perform the essential functions of the position with or without accommodation

Qualifications

• 1 year experience managing freight related processes and programs
• Vendor and Contract Management, Advanced Data Analysis and Reporting, Process Improvement Methodologies, Change Management, Experience in Training and Development, Technical Writing

PI249618664