We are an established Association Management Company that manages over 60 condominium and homeowners’ associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association Management team.
POSITION: Administrative Assistant LOCATION: Portland, Oregon CLASS: Salary, Non-Exempt SHIFT: Days – 8:00 AM – 5:00 PM (lunch break between 12:00 and 1:00) Monday through Friday
Comprehensive Benefits package that includes:
- Competitive hourly/salary rate
- Medical/dental/vision/life insurance
- Flexible spending accounts – Cafeteria 125 Plan
- Long Term Disability
- Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
- Accrued personal days – 20 days per year
- 401k with a company match
Minimum Job Requirements:
- Two (2) years administrative, secretarial or clerical experience
- Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
- Regular and on-time attendance
- Excellent verbal and written communication skills
- Excellent organizational skills
- Professional demeanor and appearance
- Internet literate
- Ability to learn processes and procedures quickly
- Capable of working in a fluid environment with a can-do attitude
Essential Duties and Responsibilities include the following:
Complete and stay on top of all tasks delegated by regional managers and supervisor
- Manage the entire abandonment process from start to finish for properties in your portfolio
- Process rent increases annually
- Mail resident bills monthly
- Be able to process rent payments received at the corporate office
- Train and be a resource for community managers
- Maintain constant correspondence between regional managers and community managers
- Cover the front desk when the receptionist is absent – includes processing and tracking applications
- Process notices including 30 day, 72 hour, etc.
- File FED’s and pull DMV records
- Complete community newsletters and miscellaneous fliers
- Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
- Complete assigned tasks on community onboarding and offboarding checklists· Complete assigned tasks on employee onboarding and offboarding checklists
- Maintain website by keeping information current
- Create and update procedures
- Update certain registrations for communities
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.