Administrative Assistant - Quality Control (Req #: 2120)

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Quality Control (QC) Administrative Assistant for Asphalt and Paving Operations is responsible for organizing and maintaining QC documents, tracking and recording daily test results, and ensuring accurate communication between divisions regarding any necessary edits or revisions to QC reports. This role is crucial in receiving daily test results from roadway technicians—such as straightedge, cross slope, densities, etc.—inputting them into FDOT templates, and effectively communicating with all relevant parties. The position also includes the responsibility of keeping track of documentation and maintaining an organized archive.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.
• Provide general administrative support to the QC department.
• Organize, maintain, and update QC documents and records, including an organized archive system.
• Track and record all daily test results related to asphalt and paving operations, such as straightedge, cross slope, densities, etc.
• Communicate effectively with different divisions to facilitate edits or revisions to QC reports.
• Receive and accurately input test results from roadway technicians into FDOT templates.
• Ensure timely communication of QC results and reports to all interested parties.
• Assist in the preparation of QC-related correspondence, memos, reports, and presentations, which may require gathering data from various internal and/or external sources.
• Proofread content for accuracy and established formatting standards.
• Copy, scan, and distribute QC documents as needed.
• Perform additional assignments as required by the needs of the corporation, or as otherwise directed.
• Meet regularly with the QC Manager to review ongoing tasks and priorities.

Qualifications:

• Excellent verbal and written communication skills.
• Strong computer skills, including proficiency with Office 365 productivity suite.
• Experience with FDOT templates and requirements preferred.
• Knowledge of Bluebeam software preferred.

Necessary Attributes:

• Strong organizational and time management skills.
• Professional and pleasant demeanor.
• Attention to detail and follow-through are essential.
• Ability to handle sensitive and confidential matters.
• Capable of working independently on multiple tasks.
• Must be able to adapt to different personalities and management styles.
• Self-motivated, dedicated, and hardworking.
• Above-average organizational skills.
• Bilingual (English/Spanish) is preferred.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.