Project Manager

Kastle Systems
Project Manager
US-NY-New York
Job ID: 2024-4125
Type: Regular
# of Openings: 1
Category: Service & Installation
Kastle - NYC
Overview

Join the leader in providing smarter solutions for a safer world.

The property technology space is growing rapidly, and Kastle Systems is leading the way. Kastle Systems is the premier provider of property technology solutions, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. This is a unique and exciting opportunity for an innovative leader to come in and have an immediate impact.

The Project Manager is responsible for planning, scheduling and coordinating activities within the Installation group relating to Projects, Work Orders, and Change Orders to ensure the scope of work is met and delivered on time and within budget and the clients expectations have been met.

The Project Manager interacts directly with the client to ensure Kastle has a full understanding of the client’s needs and expectations, that the client is fully educated on the solution being provided by Kastle, and that any on-site requirements of Kastle are communicated to the client to ensure a successful installation and system activation. Leading to and during the system installation, the Project Manager provides a single point of contact for building and/or tenant representatives and the installation team to ensure timely and accurate sharing of information to support smooth and efficient system installations.

In addition to a great work environment, we provide excellent benefits (Medical/Dental/Vision, 401K, Tuition/Training Assistance, BrightHorizons Lifestyle Assistance, Wellness Program, etc.). We are proud to be a Certified Great Place to Work with awards for being a Top Work Place with Top DE&I Practices!

Pay Range - 84K - 97K DOE

Responsibilities

• Responsible for the activities/employees in the department & the coordination of our installation and service activities with new and existing customers.
• Act as project liaison between Kastle departments and the Customer during implementation, effectively managing, coordinating and communicating the needs and expectations of all stakeholders, through coordination and attendance at internal Kastle & external Client /department meetings and briefings and/or phone calls and e-mails.
• Understand all Project milestone & deliverable dates and develop/ maintain a master Installation calendar/schedule to meet these dates and revenue goals.
• Initiate and conduct the contract review and implementation process and generate follow up proposals and contract amendments as warranted.
• Monitor project costs and ensure project is within the budget parameters (positive margin).
• Initiate and conduct security system consultation and other services in response to customer requests.
• Generate project schedules, oversee floor plan creation, and provide progress reports on project status to those who request.
• Work with the internal team to generate turn-on documents, billing adjustments and invoicing directions for accounting to ensure progress billing and final billing is performed on a timely basis.
• Schedule & confer with Kastle departments, building and tenant representatives to discuss issues and facilitate solutions to eliminate delays.
• Confer with Kastle departments, building and tenant representatives to assess progress and discuss needed changes.
• Provide regular progress updates to all stakeholders.
• Regularly and consistently solicit feedback and information to identify any potential barriers to timely execution of the project, such as construction delays or changes.
• Revise project schedules to determine personnel and materials requirements and priorities.
• Provide/arrange client training on Kastle systems.
• Provide Client Services with training on client specifications and rules, lead building walk-through and resolve remaining hand-off issues.
• Maintain complete documentation on the project directory and compile a complete dossier of the project record for turn-over to Customer Service.
• Stay up to date and knowledgeable in Kastle services, technology as well as internal processes and procedures

Qualifications

• Bachelor’s Degree preferred but not required.
• 1 or more years’ successful experience managing multiple projects simultaneously
• Experience working on/at construction sites and scheduling/negotiating with General Contractors
• An understanding of IT Networks and Systems, primarily for use with video camera networking/installation
• Demonstrated knowledge of the principles and processes for providing project management support
• Demonstrated knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for service and evaluation of customer satisfaction

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