Executive Assistant

Our client, a hedge fund located in the Meatpacking District, is seeking to hire an Executive Assistant to join their NYC team. This role will support two Associates on the Investment team, as well as provide backup support to the CIO. The hours are 7:30am-5pm and this role is in the office five days a week.

Responsibilities:

• Assisting with coordinating catering and lunch orders for client meetings.
• Ordering supplies as needed for the office and pantry.
• Arranging firm events.
• Provide support to the firm's junior executives.
• Provide back up support to the firm's CIO.
• Assist in the management of email, contacts, and calendar.
• Light personal assistance.
• Coordinate travel, conference schedules, meetings requests, and calls.
• Assist with monitoring phone lines.
• Assist with managing expense reconciliation.
• Assist with answering main phone lines.
• Handle all incoming mail, distributing to team members and dealing with anything urgent.
• Perform other clerical receptionist duties such as filing, photocopying, and transcribing.

Qualifications:

• 2+ years of proven experience as an Executive Assistant
• Bachelor's Degree
• Proficiency in Microsoft Outlook & Office Suite (Excel, Word, PowerPoint)
• Hands-on experience with office equipment (printers, copiers, etc.)
• Solid written and verbal communication skills
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks

Compensation/Benefits:

• DOE 70K-75K

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)