Executive Assistant

Private Holding Company located in Meatpacking District, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to support the Head of Client Services. This position will work with the Client Services team and provide some ad-hoc administrative support to the Finance team. This role is requiring 5 days a week onsite from 8am-6pm, and availability after-hours and some weekends is required. This is an excellent opportunity to apply and enhance your EA and project management skillset and join a firm that is in growth mode!

Responsibilities:

• Provide calendar management of internal and external meetings for Head of Client Services
• Regularly interface with high-profile professionals, communicate on behalf of the Client Services team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage large-scale vendor projects and other ad-hoc projects upon requests
• Manage expense reports and vendor invoices as needed

Qualifications:

• 3+ years of experience supporting senior level executives preferably in the Finance/Investment industry
• Experience in a fast-paced environment supporting a C-level executive a plus
• Quick and agile thinker / learner able to function well in a fast-paced, high intensity, and rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Ability to react with appropriate levels of urgency to situations that require quick turnaround or response
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Compensation/Benefits:

• 90-105K DOE + Discretionary Bonus
• Medical, dental, and vision 100% covered (free)
• 401K match 3% regardless of contribution
• Eligibility for profit sharing
• Unlimited vacation days

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)