Supervisor Grants and Contracts, Pediatrics

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With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

UT Southwestern Medical Center is hiring for Supervisor Grants and Contracts, Pediatrics Works under minimal supervision to provide guidance and support to a team of Pre-Award Grants & Contracts Specialists. This involves daily meetings with the GCSs to ensure deadlines are met and work queues are managed efficiently. Additionally, serves as the Grants & Contracts Specialist for three of the 22 Pediatric Divisions and manages grant transfers for incoming faculty. Enforces Pre-Award Administration processes and procedures to optimize workflow and ensure successful grant submissions.

Experience and Education

• Bachelor degree in business administration, public administration, or related field and five (5) years of experience in business or public administration.
• Applicants without the stated degree, but with significant additional professional applicable experience may be considered in lieu of education requirement.

Job Duties

• Provide administrative support to researchers by negotiating and processing confidentiality agreements, clinical trial agreements, and amendments/addenda.
• Handles ongoing grants management issues on items such as: obtaining required reports, interpreting award conditions, and acquiring approvals for various changes in awards or handle ongoing trial agreement management issues such as: negotiating the terms of the contract to the mutual satisfaction and requirements of the institution and the funding source, obtaining appropriate application materials, verifying budgetary requirements, and acquiring approvals at all levels.
• Provide guidance and assistance to researchers for contract/proposal development and submission by reading and interpreting sponsor guidelines for application preparation and content. Reviews and checks application materials for completeness, accuracy, and adherence to sponsor and/or institutional guidelines. Process and mail agreements/proposals in timely manner to obtain appropriate signatures.
• Manage workload priorities; assign and delegate responsibilities to contracts specialists. Serve as first point of contact for inquiries from researchers, coordinators, financial analysts and other University and hospital staff. May review work in Director’s/Supervisor’s absence.
• Monitor workflow of office and ensure compliance with policies and procedures of university and department. Develop standard operating procedures to streamline workflow.
• Handle post-contract execution inquiries regarding payment of invoices, payment schedule, and other contract terms. Verify and approve check acknowledgement letters of receipt of contract funds. Serve as liaison between researchers and sponsors over funding issues.
• Assists Director and Assistant Director in development, implementation, and recommendation of department policies and procedures.
• Provides funding opportunity information to potential applicants by reading newsletters and announcements. Searches potential sponsor and/or grant websites to identify and match sponsor(s) with researcher. Sends application materials and information to researcher.
• Assists Director with Electronic Research Administration. Assists Director in preparation of UT Southwestern Research Administration News.
• Works with Director/Associate Dean for Research on special projects and reports.
• Make presentations to faculty/staff and outside groups on behalf of Office of Grants Management/Clinical Trials Office regarding grants/contracts management.
• Performs other duties as assigned.

Knowledge, Skills & Abilities

• Work requires ability to understand and negotiate basic legal terminology.
• Work requires ability to perform both simple arithmetic and use basic math reasoning in processing grant budgets and amendments.
• Work requires good organizational skills.
• Work requires excellent communications skills.

Working Conditions

• Work is performed primarily in general office area.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.