Executive Assistant (Contract)

Motus is the definitive leader in mobile workforce solutions. Its platform simplifies the reimbursement and management of vehicle, device, and location costs through personalized calculations. Empower your team with a suite of fully integrated solutions that take the complexity out of compliance. Peace of mind included.

At Motus, were dedicated to making WorkLife better for everyone, anywhere. Our team is the heart of our culture, and we live by our WorkLife Pillars every day WorkHappy, WorkHealthy, WorkSmart, WorkAnywhere, and WorkTogether.

Position Description:

Motus is looking for an Executive Assistant, from October 2024 through April 2025, who will be a critical partner to the People Operations team by providing personalized, timely support for select executive leaders. This role is ideal for someone with excellent organizational and interpersonal skills and who takes a people-first approach to executive support, enabling our C-level team to stay focused on strategic priorities by anticipating their needs.

Position Duties:

• Handle the C-Level teams calendars including but not limited to scheduling meetings, conference calls, and video conferences
• Manage C-Level teams inboxes and respond to invitations and emails where appropriate and as necessary
• Arrange for and schedule travel itineraries and all travel details
• Participate in additional projects as assigned by C-Level team

Desired Skills and Experience:

• 3-5 years of executive admin and office management experience
• Outstanding communication skills; highly responsive and reliable
• Excellent organizational skills
• Highly polished and professional presence
• Flexible and adaptable to constantly evolving priorities and different personalities
• Tenacious attitude and willingness to see all work and projects through to completion
• Ability to prioritize multiple tasks and meet tight deadlines
• Ability to handle information with the utmost confidentiality
• Ability to anticipate needs from all levels of the organization
• Strong problem-solver and resourcefulness
• Positive, motivated, and enthusiastic presence.

Where required by law, Motus provides a reasonable range of compensation for specific roles. The pay range for this role is $85,000 - $87,000. Actual compensation will depend on a number of factors, including the candidates relevant experience, technical skills, and other qualifications. This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short-and long-term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally required benefits.

Please see below for an outline of the Motus benefits package. Motus supports both the physical and mental health of their employees.

Motus Benefits:

• Medical Insurance, Dental Insurance, Vision Insurance (effective day one)
• Open Paid Time Off
• Flexible Spending Accounts & Health Savings Accounts
• Motus-Fidelity 401K Plan
• Company-paid Short/Long-term Disability & Basic Life Insurance Plans
• Family Planning and Parenting Support Benefits through Maven
• Support your mental, physical, professional and financial well-being through coaching and clinical therapy with Modern Health
• $1000 Home Office Reimbursement Program
• $2000 Internal Referral Program
• WorkAnywhereReimbursement ofInternet and Cellular Costs
• 16weeks maternity and adoption leave
• 8 weeks paternity leave

Motus champions the power of true individuality, actively celebrating and accepting each team member. We strategically recruit and retain talent reflecting our local communities rich diversity, fostering a culture where innovation thrives. Through dynamic learning sessions, strategic training, and our lively Employee Resource Groups, we kindle substantial dialogues, continuous learning, and ensure every voice is not only heard but celebrated.

Motus, LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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