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Georgia Employer RESIDENCY PROGRAM SPECIALIST in Augusta, Georgia

Residency Program SpecialistJob ID: 257725Location: Augusta UniversityFull/Part Time: Full TimeRegular/Temporary:*LocationAugusta University - Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912Job SummaryThe Department of Pediatrics is currently seeking a full-time employee to serve as the Fellowship Program Coordinator for several fellowship programs within the department. The position will be responsible for supporting all faculty members, staff members, and fellows within the fellowship programs from an education activities related to the Graduate Medical Education (GME) office.ResponsibilitiesResponsibilities include, but are not limited to: Assist with day to day operations of fellowship programs within the Department of Pediatrics. Serve as liaison between and communicate with all appropriate campus offices, department program directors and staff. Attend monthly coordinator meeting conducted by AU GME Office. Monitor duty hours and track leave time in One45. Distribute send outs in One45 for fellow evaluations to fellows, faculty, nurses and clinical staff. Register fellows for yearly In-Training exam. Assist with implementing policies related to AU GME Office and ACGME. Use knowledge of ERAS (Electronic Residency Application Service) software to manage fellowship applications and compile reports as necessary. Review fellowship applications and evaluate completeness; assist in screening those appropriate for interview. Notify applicants of decisions for interview and arrange for accommodations during the applicant\'s stay. Coordinate faculty/fellows/staff interviewers and create itinerary for each interview day. Coordinate all housestaff interviews and serve as main point of contact for applicants. Submit required paperwork on new fellows to GME office; set up training grants, if necessary. Fully process fellows through divisions which includes but is not limited to: scheduling division orientation; ordering keys and lab coats; providing all necessary documentation/manuals, etc. Ensure fellow compliance with established policies and procedures. Maintain documents for Fellowship Program site visits performed by ACGME. Maintain all housestaff personnel records including confidential evaluation and counseling records. Serve as administrative support for Fellowship Program Directors which includes but is not limited to: Scheduling meetings, preparing agenda, recording and maintaining meeting minutes. Developing reports and providing pertinent data to Program Directors and faculty. Prepare written reports and correspondence for the Program Directors relative to fellowship program. Coordinate all social functions for the Fellowship programs. Maintain up to date knowledge of ACGME policies and procedures with understanding of common and specialty program requirements. Prepare check requests and IDRs as needed. Prepare fellowship verification forms for current fellows and alumni. Provide office support for fellows. Enter On-Call Schedule into the AUMC On Call system each month and/or rotation. Track and summarize reports related to procedures, labs and workshops. Maintain web based ACGME accreditation surveys for Pediatric Residency Program.Required QualificationsAssociate\'s degree from an accredited college or university in a related field with two years of recent work experience in an educational program; will accept High School, GED or equivalent from a recognized State or Federal accrediting organization with five years of directly related experience in an educational program.Shift/Salary/BenefitsShift: Days; Monday - Friday (8:00am - 5:00pm)Pay Grade: 11Salary Minimum: \$15.00 - Midpoint: \$18.21Salary to be commensurate with qualifications of the selected candidate within the established range of the positionRecruitment Period: 5/4/23 - 5/9/23Conditions of EmploymentThe primary work location for this position is within the Augusta University Medical C nter or other Augusta University Health System Clinic Space