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Georgia Employer ADMINISTRATIVE ASSISTANT 1 in Augusta, Georgia

Administrative Assistant 1Job ID: 258273Location: Augusta UniversityFull/Part Time: Full TimeLocationAugusta University - Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904Job SummaryThis position manages the daily administrative support operations of the office of Multicultural Student Engagement, including planning, organizing and managing the administrative staffing resources including (a) serving as a receptionist for the office operations including direct customer service to students, faculty and staff (b) assists with the budget planning and oversight, including purchasing and payroll for student employees and (c) supports program/event management for the Multicultural Mentorship Program, African American Male Initiative and other programs managed by the office. This position will assist in the supervision of student assistant employees (e.g., recruits, hires, trains, manages, oversees time and absence, etc.), serves as the Director\'s Administrative Assistant (e.g., coordinates Director\'s schedule and other staff schedules), works on various projects and tasks, and is responsible for many aspects of the budget including planning, oversight and purchasing. The position also manages our employee records.ResponsibilitiesResponsibilities include, but are not limited to: Provides direct support to the Director of Multicultural Student Engagement by planning, organizing, and managing the administrative staffing resources, as well as program/event management: Manages the daily operation of the office, including scheduling appointments; Assists staff with program/event management to include logistical and food reservations; Process paperwork/epar for staff positions; Assists with coordination & record keeping of staff meetings; Maintains adequate copies & forms; Sorts and distributes incoming mail/correspondence to appropriate individuals; Prepares travel and expense statements for employee travel; Maintains internal employee records, including vacation request, hiring documents and other employee information; Coordinates the Director\'s schedule to ensure efficiency and priorities are met.Serves as primary receptionist and administrative support for Multicultural Student Engagement: Greets all guests to the office; Answers the phone, takes messages, transfers phone calls and answers questions; Maintain inventory of office supplies and order when needed; Serve as secondary support for making room reservations and/or communications regarding room reservations.Assist with marketing and communication efforts of Multicultural Student Engagement: Assist in the creation and execution of social media campaigns including the scheduling and procurement of content; Coordinates updates and refreshes of all Multicultural Student Engagement web pages; Receives and appropriately distributes all incoming emails in the shared office email account.Provides direct Supervision for office student assistants: Recruiting; Hiring; Training (e.g., scheduling, procedures); Supervising; Evaluating; Payroll (e.g., Time & Absence Reporting).Other duties: Perform all other job-related duties as assigned.Required QualificationsAssociate\'s degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administration support positions.Preferred QualificationsExemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process.Knowledge, Skills, & AbilitiesAbility to maintain confidentiality; Detail-oriented; Excellent interpersonal, oral, and written communication skills; Commitment to the develop ent of a student-centered residential campus environment; Dep